Receptionist/ Admin Assistant

Energean is an independent E&P company focused on developing resources in the Mediterranean and UK North Sea. With presence in nine countries Energean is operating production, development and exploration assets with an excellent HSE track record. 

The company has an approximately 70% gas weighted portfolio with more than 800 MMboe 2P reserves and 2C resources and our flagship development assets are the multi-tcf Karish, Karish North and Tanin gas fields, offshore Israel. 
Energean is committed to sustainable development and to be a net zero emitter by 2050 contributing to the global net zero target. The company also strives to meet United Nations' 17 Sustainable Development Goals through its day-to-day operations and a wide range of corporate social responsibility initiatives. 
Being an equal opportunity employer and valuing diversity Energean does not discriminate on the basis of race, religion, colour, national origin, sex, gender, gender expression, sexual orientation, age, marital status, or disability status.  

Summary

The role of the Receptionist/ Admin Assistant with Energean is responsible to support the essential operations of the London office and to provide exceptional front of house services for visitors as well as office administrative support to all employees.

Responsibilities

• Meet and greet visitors in a friendly and professional manner and maintain updated visitor logbook.
• Preparing meeting and training rooms including the IT and comms equipment.
• Update calendars and schedule meetings.
• Order office supplies and keep inventory of stock.
• Ordering repairs and maintenance for the office equipment and assets.
• Submit work orders and scheduling repairs for general office space and equipment.
• Responsibility for the premises maintenance and upkeeping.
• Ordering catering and preparing refreshments.
• Assist with travel and hotel bookings as well as restaurant bookings for the UK employees.
• Ensure the implementation and adoption of the office procedures and practices from the employees.
• Carry out routine checks to ensure safety and security.
• Assist the IT department in the proper upkeep of all IT related equipment.
• Provide 1st level IT support to the Energean employees in the London office.
• Perform other clerical receptionist duties such as filing, photocopying, transcribing.
• Handling incoming/outgoing mail shipments.
• Manage contract and price negotiations with office vendors and service providers following the company’s procurement procedure.
• Fleet management responsibilities.
• Assist in the onboarding process for new hires.
• Plan in-house or off-site activities, like parties, celebrations, and conferences; Schedule in-house and external events.
• Assist Corporate Communications function with the CSR activities including donations, fundraising and volunteering activities.
• Assist with various reports.

Required Qualifications (Skills, Knowledge, and Abilities)

• B.Sc. in business or related field.
• 3+ years’ experience with working in receptionist, front office representative or related role
• Excellent command of English language
• Proficiency in Microsoft Office Suite and specifically proven experience with Word and Excel.
• Professional attitude and appearance.
• Hands-on experience with office equipment (telecom devices and printers).
• Solid written and verbal communication skills.
• Excellent organizational skills.
• Multitasking and time-management skills, with the ability to prioritize tasks.

Please apply online by hitting the 'Apply' button.

Applications will ONLY be accepted via the ‘Apply’ button.

This role is being handled by the Energean recruitment team and no agency contact is required.